What is the IBPS handwritten declaration text?

The standard IBPS text is: I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required. Always copy the exact text from your own notification, because the wording can change between recruitments — if your notification prints a different version, use that version word for word.

Can I type the handwritten declaration instead of writing it by hand?

No. The declaration must be written by the candidate in their own handwriting — that is the whole point of it, since it is compared with your handwriting and signature at later stages. A typed, printed or pasted declaration, or one written by someone else, can lead to rejection of the application.

Should the IBPS handwritten declaration be in English or Hindi?

IBPS notifications have generally required the declaration in English only, written in the candidate's own hand. Do not write it in another language or script unless your notification explicitly allows it — verify your current notification for the language rule that applies to your recruitment.

What pen and paper should I use for the handwritten declaration?

Write in black ink on plain white paper, in clear running handwriting, keeping the text within the frame and not touching the edges. Avoid blue ink, ruled or coloured paper, and overwriting or corrections — if you make a mistake, rewrite the whole declaration on a fresh sheet.

What file size and format does the IBPS handwritten declaration scan need?

Requirements vary by notification, so verify your current notification for the exact limits. Past IBPS notifications have typically asked for a JPG or JPEG scan in a modest KB range with specified pixel dimensions, and candidates have used a photo-signature resizer to bring their scan into that range. Check the file's actual size and format before uploading, not just what the scanner claimed.

Can someone else write the declaration for me if my handwriting is poor?

No. The declaration must be in your own handwriting even if it is not neat — legibility matters, but authorship matters more. Write slowly and clearly, keep letters well formed, and rewrite on a fresh sheet if a word is unclear, rather than asking someone else to write it for you.

IBPS Handwritten Declaration: What to Write, Sample Format and Upload Rules

If you have ever filled an IBPS form — PO, Clerk, RRB Office Assistant or Officer Scale — you will remember the upload that feels strangest: a photograph of a paragraph you wrote by hand. It is not a formality. The handwritten declaration is IBPS's check that the person applying is the person whose details are in the form, and that the information has been personally confirmed by the candidate. Because it is checked by software for file size and format, and later compared with your signature and handwriting, it fails for technical reasons (wrong file size, format or blurry scan) and authorship reasons (typed text, someone else's handwriting, a different language). Both kinds are avoidable, and both are covered below. One warning runs through this guide: IBPS changes notification details between recruitments, so treat your own notification as final — verify your current notification before you upload.

Quick answer: Write this text by hand, in black ink on plain white paper, in your own handwriting: "I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required." Then scan it as a JPG/JPEG within your notification's size limits — resize it with our IBPS Photo & Signature Resizer if needed — and always verify your current notification for the exact text and limits.

1. What the Handwritten Declaration Is For

The declaration is a short statement, written by you, confirming that the information in your application is correct, true and valid and that you will produce supporting documents when required. Its purpose is identity and accountability: a typed declaration could be pasted by anyone, but a handwritten one carries your personal handwriting, which can be compared with your signature and with the writing you produce at the exam centre. That is also why the rules are strict about authorship. IBPS treats a declaration written by another person, or typed and printed, as a serious defect — not a minor formatting slip. Think of it as the one upload where your handwriting itself is the document, not just a carrier for the words. Neatness helps, but it is secondary: a legible declaration in your genuine handwriting passes, while a beautiful declaration in someone else's handwriting does not.

2. The Exact Text — and Why You Must Check Your Notification

The standard IBPS declaration text, used across many recent recruitments, reads as follows. Fill in the blank with your full name exactly as it appears in your application:

I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.

Copy it word for word, including the punctuation, and write your name in the blank space rather than leaving the underscores. The reason for the caution about notifications is real: IBPS has revised the declaration wording in some recruitments, and a candidate who copies last year's text from a coaching website instead of this year's notification risks submitting a declaration that does not match what the current form expects. The two-minute check that saves you is simple: open the "Guidelines for Scanning and Upload of Documents" section of your own notification, find the handwritten declaration paragraph, and copy that text exactly. If it matches the version above, you are set; if it differs by even a word, use your notification's version. Do not add extra lines, your roll number, or a date unless the notification asks for them — extra content is not helpful, it is a deviation.

3. How to Write It: Ink, Paper, Handwriting

Write the declaration in black ink on a plain white sheet of paper, in your normal running handwriting. Black ink scans cleanly and prints clearly on admit cards; blue ink can fade under scanning and is explicitly rejected by some notifications, so do not risk it. Use an unruled sheet — lines from notebook paper show through in scans and confuse both software checks and human comparison. Write at a natural size: large enough to stay legible when shrunk to admit-card size, but small enough to fit on one page with a margin on all sides. Write slowly and steadily, forming each word completely; rushed, cramped handwriting that merges words together is the most common legibility failure. If you make a mistake — a wrong word, a spelling slip, a heavy overwrite — do not cross it out and continue. Start again on a fresh sheet. A correction, however honest, reads as tampering in a scanned image, and a fresh sheet costs you nothing.

4. Language: English Only, Unless Your Notification Says Otherwise

IBPS notifications have generally required the declaration in English only, and candidates who write it in Hindi or another language have had it rejected even when the content was identical. The rule exists because the declaration must be verifiable by officers working in English across the country. Unless your notification explicitly permits another language, write it in English, in the Roman script, exactly as printed in the notification. This applies even if you are more comfortable writing in another language — comfort is not the test, compliance is. Follow your notification's layout instructions for whether a signature is expected on the same sheet or uploaded separately.

5. Scanning and Sizing: Getting the File Right

Once written, the declaration must be scanned or photographed and uploaded as an image file, and this is where most technical rejections happen. The requirements vary by notification, so verify your current notification for the exact limits that apply to you — file format, file-size range and pixel dimensions all change between recruitments. As a guide to what to expect, past IBPS notifications have typically asked for a JPG or JPEG file in a modest KB range with specified dimensions for the scanned declaration image. Whatever your notification says, the practical method is the same: scan at a reasonable resolution (200 DPI on a scanner, or a steady, well-lit phone photo parallel to the paper), check the output file's actual size and format, and resize deliberately if it falls outside the required range. Our IBPS Photo & Signature Resizer is built for this step: it adjusts the image to the dimensions and file size your form asks for, instead of leaving you to guess with a generic photo editor. After resizing, open the final file and read every word before uploading — if any word is blurry or cut off, re-scan.

6. The Mistakes That Get Declarations Rejected

Typed or printed text: The declaration must be handwritten by you. Typed, printed or digitally pasted text defeats its purpose and is rejected.
Someone else's handwriting: Even a family member with neater handwriting cannot write it for you — authorship is the point.
Wrong language: Writing in a language other than the one your notification specifies, usually English only.
Blue ink or ruled paper: Both break the scanning and verification expectations; use black ink on plain white paper.
Corrections and overwriting: Crossed-out words and overwrites look like tampering in a scan — rewrite on a fresh sheet.
Wrong file size or format: Uploading a PNG, HEIC or oversized file, or a file outside your notification's KB range — verify your current notification.
Blurry or cropped scan: A shaky phone photo, poor light, or text touching the edge of the frame. Re-scan in good light with a margin.
Outdated text: Copying last year's declaration wording instead of the text printed in your own notification.

7. A Final Pre-Upload Checklist

Before you press upload, run through this checklist with the actual file open in front of you. Text: does it match your notification word for word, with your name filled in? Authorship: is it in your own handwriting, in English, with no typed elements? Materials: black ink, plain white paper, no corrections? Image: is the whole declaration inside the frame with a white margin, every word legible, background white rather than grey? File: is it JPG or JPEG, within your notification's size and dimension limits, and have you confirmed the size on the saved file itself? If any answer is no, fix that one thing and re-check — a declaration upload takes minutes to redo, while a rejected application costs a whole recruitment cycle. Keep the original paper sheet safe until the recruitment process is fully over; you may be asked to produce it or to write again at a later stage.

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Sorting your other IBPS uploads too? Read why signatures get rejected in online forms and check the SSC CGL age limit guide if you are weighing more than one government exam this year.